The Emery Room Privacy Notice with Regards to GDPR.

 

The information that you supply on our client record forms will be held and processed in line with the Data Protection Act 1998 and GDPR.

We use this information to cover our insurance and review any medical conditions that may affect our treatments. A list of products used and treatments carried out are recorded in the event of any problems that may arise.

This data will be shared with the business owner, Kate Gardiner, and also our insurance company in the event of a claim. Data may also be shared with other professionals in the interest of training and development. It will not be shared with any other third parties.

We may contact you regarding your appointments and treatment information.

We will retain your data for a period of 7 years/your time as a client; after that time, it is destroyed securely.

 

The Emery Room Privacy Policy:

 

Kate Gardiner of 37 Berryfield Close, Tiptree, Essex, CO5 0FQ
I am both the controller and processor. At present data is held on paper based records. 
This data will not be shared with any third parties, but will be used for appointment making, reminders, promotions and product information.

 

The purpose of the processing:

Personal data at The Emery Room is processed in order to comply with business insurance policy, to ensure a responsive appointment booking system and to keep track of any medical conditions that may affect or change a treatment.

The Emery Room holds personal data relating to our customers. We store the following information in order to comply with requirements of our insurance policy.
Personal Data:
Name, Address, Email, Telephone number, Date of birth, Doctors name and address
Sensitive Data:
Medically history, health details and medication.

The type of recipients that the organisation have or will disclose the data to, particularly those based in third parties:
The data is only disclosed to insurance companies in the result of a claim being made against The Emery Room. The data is also disclosed to other professions in the interest of training and development. 

In the event of using photographs on social media consent will be obtained prior to use.
Individual Rights:
A client can make a written request to access the information/data being held on them. The Emery Room will fulfil this within 30 days from the date of the receipt of the request.
As a data subject (client)  can withdraw that consent at any time by contacting the data processor, Kate Gardiner, 07799784552, 37 Berryfield Close, Tiptree, Essex, CO5 0FQ, theemeryroom@gmail.com.
If the data subject chooses to opt out, The Emery Room will have to keep the details for 7 years in compliance with insurance. If the data subject decides to opt out, The Emery Room will no longer be able to perform treatments on said data subject.  The Emery Room will cease all future contact with the data subject and destroy the data once the legal term for insurance purposes has finished.
When the organisation intends to erase the data (where possible):
The Emery Room will destroy client records through a shredding and secure disposal.
All data files stored on a cloud will be deleted effectively and securely.
The data will be erased when the client has not purchased services for a period of 7 years, at this point they are deemed to be no longer a client of the company.

A description of the security measures taken to keep data:
All records that are kept in paper format are stored in alphabetical order in a locked, fire proof cabinet. The key is held by Kate Gardiner.
When the studio is closed the cabinet remains locked and keys are stored in a key cabinet.

Breach Reporting:
Individual data subjects (clients) will be notified if a breach is likely to result in high risk to the rights and freedoms of the data subject.
A breach that is likely to result in a risk to the rights and freedom of the data subject, will be reported to the ICO (The Information Commissioners Office) no later than 72 hours of becoming aware of the breach.

 

Privacy Policy for The Emery Room

At The Emery Room, accessible from www.theemeryroom.com, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by The Emery Room and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us through email at theemeryroom@gmail.com

Log Files

The Emery Room follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services' analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends, administering the site, tracking users' movement on the website, and gathering demographic information.

Cookies and Web Beacons

Like any other website, The Emery Room uses 'cookies'. These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimise the users' experience by customising our web page content based on visitors' browser type and/or other information.

Privacy Policies

You may consult this list to find the Privacy Policy for each of the advertising partners of The Emery Room. Our Privacy Policy was created with the help of the Privacy Policy Generator.

Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on The Emery Room, which are sent directly to users' browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalise the advertising content that you see on websites that you visit.

Note that The Emery Room has no access to or control over these cookies that are used by third-party advertisers.

Third Party Privacy Policies

The Emery Room's Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options. You may find a complete list of these Privacy Policies and their links here: Privacy Policy Links.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

The Emery Room does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

Online Privacy Policy Only

This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect in The Emery Room. This policy is not applicable to any information collected offline or via channels other than this website.

Consent

By using our website, you hereby consent to our Privacy Policy and agree to its Terms and Conditions.